How Print Tracking Can Transform Your Auto Repair Business

Keeping a detailed log of all your printers’ activity throughout the day can sound like just another task on your to-do list. Your auto repair business prints hundreds of sheets of paper a day, and trying to keep manual record of your printers’ activity can seem impossible. A document management solution’s print tracking capabilities (DMS) does the work for you and provides insights that can change your business for the better.

You might be surprised to learn that print tracking can be the hidden gem that takes your repair shop to the next level of success. A DMS can make your staff more productive, improve your document security, and save you time and money. Here’s why you should consider print tracking.

How a DMS Gives You Invaluable Insights

Printing Equipment

Do you know just how much paper your printers go through each day? Do you find yourself buying new ink cartridges more often than you should? Xerox research shows that the actual amount of printing can be 70% more than what companies assume. That means you could be under- or over-supplying your equipment. You could be buying in bulk and saving money, rather than continuing to order smaller shipments, or vis versa.

By having access to this accurate information through a DMS, you can make better informed buying decisions about your shop’s supplies. A detailed usage report gives you information like how much paper and ink was used, high volume time frames, cost per page, and printer locations. Having these insights in your back pocket will save you money in the long run.

Employee Habits

It’s important to understand your printer supply usage, but it’s equally as essential to know who is using the most and least supplies. Employees aren’t always forthcoming when it comes to requesting office supplies. A DMS sheds light on departmental needs, wasteful printers, and opportunities for departments to collaborate.

Plus, by providing reports on printer histories, a DMS lets you assess how properly your printers are functioning for each department.  You might have the opportunity to eliminate or add printers, which will save you time and money down the road.

Changing Workflows

Even though most documents today are sent electronically, there’s just something about printing them that people still value. Unfortunately, nearly half of printed documents end up in the trash. What does this mean for your auto repair shop?

A DMS will show you which workflows can be automated and/or digitized. Do you have documents that require signatures? The tedious process of printing the page, having the person sign it, and scanning it back in to the system could easily be substituted for an electronic signature. This system gives you a birds’ eye view of tedious workflows that desperately need improvement.

If you’re ready to have insights in to your printers’ and employees’ activity, it’s time to invest in print tracking. At BBDS, we have years of specific experience in working with shops like yours. Get in touch with us today or give us a call at 404-382-8273 to speak to a specialist.